Information on preventative measures taken to counter the spread of COVID-19 among the community of the University of Lodz

Rector’s announcement regarding new COVID19 epidemic restrictions introduced by Polish Government

Due to government’s announcement regarding closing Polish borders and limiting transport we would like to calm our students, who are still staying at our dorms, for various reasons. We will not leave You nor abandon You, You are a crucial part of UL, you can count on our help if there is such need. We attach a letter from Prorector of Students Issues, prof. Tomasz Cieslak – in Polish, English and Russian version. 

Due to introduction of the state of epidemic threat in Poland by the Minister of Health, the Authorities of the University of Lodz decided to close the building of the Rectorate of the University of Lodz. From 13 March 2020 it will be inaccessible to people who do not work there on a daily basis.

Earlier the UL Authorities suspended, until 3 May 2020,  all didactic activities of the University (i.e. lectures, classes, labs and other courses – except for online classes).

Restricted and/or denied access to users applies to, among others: UL Main Library (link) and Center for Physical Education of the University of Lodz.

We remind students who have stayed in the Dormitories to report all cases showing signs of risk of coronavirus infection.

To all Students – please remember – the current situation is not a break from classes – as they are and will be continued online. Please stay in contact with your Faculties and Lecturers .

Contact for international students:
iso@uni.lodz.pl
www.facebook.com/polishuniversity
Phone from 4 pm until 8 pm: +48511952922

All regulations and announcements are available in another tab (please check regularly)


Frequently Asked Questions

Examination period, diploma defence (44)

No, it isn’t.

No, the Portal Pracowniczy records will be signed in the same way as other documents to date.

In accordance with Article 77 of the Law on Higher Education and Science, the university is to issue degree certificate (diploma credentials) to its graduate within 30 days of graduation.

The graduate is obliged to meet all formal requirements (delivery of a photo, payment of a fee, etc.) by means of remote (online) communication.

Yes, the faculties have been informed that the time frame for setting diploma exams would be given by the Rector.

Yes, but if the ministerial regulation on amending the regulation on studies (whose draft has been made available on the website of the Ministry of Science and Higher Education) enters into force, the Dean’s Office will have to print documents prepared electronically; the staff of the Dean’s Office will then confirm that the printout has been prepared, and then it should be included in the student’s file.

No, for it is enough to upload your thesis in the APD, at which it should be accepted by your supervisor. After the UL returns to the traditional mode of functioning, the thesis papers should be printed out from the APD, unless a different solution is provided by the issue of the ministerial regulation, whose draft is already available on the website of the Ministry of Science and Higher Education – then, your student files should be extended with information on your thesis uploaded in the APD with all the data necessary for its effective search.

No, for it is enough to upload your thesis in the APD, at which it should be accepted by your supervisor. After the UL returns to the traditional mode of functioning, the thesis papers should be printed out from the APD, unless a different solution is provided by the issue of the ministerial regulation, whose draft is already available on the website of the Ministry of Science and Higher Education – then, your student files should be extended with information on your thesis uploaded in the APD with all the data necessary for its effective search.

All credit assignments should be held by electronic means and based on USOSweb Records of Grades; the rules for conducting the diploma examination are set by Regulation No. 116.

Most likely yes – the decision on this will be issued by the Rector of the University of Lodz.

Same as below.

Yes, definitely. During the period of suspension or limitation of the university’s academic activity due to the SARS-CoV-2 epidemic threat, remote (online) exams are acceptable.

The opening dates of the USOS-web application round are always announced in September. At the beginning of September please follow the messages posted on the website: cos.uni.lodz.pl

The amended enrolment schedule is available at the UL website (Resolution no. 692 of UL Senate dated 27 April 2020).

The provisions of the government Act apply and there is no need to issue local regulations for our campus.

For the time being, please transfer digital version to the APD system; as soon as the possibility occurs, ask the Dean’s office staff to print it out from the file present in the APD, unless the regulation from the Ministry of Science and Higher Education (whose draft you can read at the website of the Ministry) enters into force – then the student’s file at the Dean’s office should include a notice of storage at the APD with all the data necessary to retrieve the thesis.

According to the guidelines from the Ministry, work placements may be carried out in the online mode. If, during the implementation so far, the work placement tutor determines that appropriate study effects have been attained, then they may be completed with appropriate credits; they can also be transferred to a different semester or study year.

For the time being you can send the scans, but the originals will be required later.

The appropriate regulation is being drafted. We have been informed that standardized guidelines for dissertation defences held this way will be issued by the Ministry.

Yes, pursuant to Regulation No. 113

To be confirmed.

To be confirmed.

Please ask your lecturers, as soon as possible, to pass exams remotely and complete all the documents due to the reason mentioned above. Regarding the agreement  and your departure, please contact IRO (BWZ) on a regular basis. Please also remember that your departure will be possible provided it is safe for you, epidemic circumstances are decisive. Please refrain from purchasing tickets yet.

Please ask your lecturers, as soon as possible, to pass exams remotely and complete all the documents due to the reason mentioned above. Regarding the agreement  and your departure, please contact IRO (BWZ) on a regular basis. Please also remember that your departure will be possible provided it is safe for you, epidemic circumstances are decisive. Please refrain from purchasing tickets yet.

IRO (BWZ) is in constant contact with Dean’s Offices at the Faculties  and partner universities. Wherever possible and for the safety of students and employees, we will try to develop electronic document circulation until the situation normalizes.

Therefore, you should aim to conduct exams and credits before the session. Please contact the lecturers, inform about the situation of this group of students, and arrange further issues directly at the Faculty. Please also stay in contact with UL International Relations Office (IRO/BWZ).

If classes are continued online, nothing prevents students, especially mobility students, from crediting / passing online classes. We suggest that students inform their  lecturers early enough that they cannot arrive for a full-time session.

We strongly encourage Faculties to organize final assessment tasks and exams for these students promptly so they can return to their countries as planned. In connection with mentioned international regulations, we do not predict the need to extend the stay of these students.

No, the academic year calendar has not been changed in this respect.

The postponed recruitment schedule has been published on the University of Lodz website. Recruitment for most of the second-cycle studies is extended to October in order to meet admission limits. The same rule will apply in the current recruitment, although the extension of recruitment may not apply to all courses of studies and specializations.

The Dean of the Faculty should provide student with the opportunity to get access to adequate devices in compliance with required security measures – in accordance with the University of Lodz Rector’s Regulation. This is especially important for international students who want to leave Poland.

Yes.

This information is included in a detailed instruction for students (exam participation manual). Student is obliged to share his/her up-to-date picture at the USOSWeb platform; otherwise he will not be allowed to take an online exam.

This case is clearly regulated in a detailed instruction for students (exam participation manual).

In accordance with Rector’s Regulation, the diploma thesis exam is obligatorily registered by the supervisor and the student does not submit a statement in this respect. The protected file is stored at the Dean’s Office for 6 months from the day of the exam. In the case of remote oral exams and credit assignments  during the course of studies, we require the student’s consent to the recording. If student disagrees – the exam is conducted without registration. In the case of a written test with the combined use of Teams and Moodle, registration is obligatory. A student who refuses to register cannot be admitted to the exam.

They do not lose their deadline; they will take an exam in the official session; only in the case of diploma thesis exams, the Dean of the Faculty should provide a student with an opportunity to receive assistance in this respect while maintaining all required security measures –
in accordance with the University of Lodz Rector’s Regulation.

If they were not conducted in a remote form (as declared by UL Centre for Physical Education and Sports), these classes should be moved to the next semester/year of study.

An online exams may take place despite suspensions.

Postponed previous exams (extended winter session) can be conducted online – in accordance with  rules set out in the University of Lodz Rector’s Regulation – by 31 May, 2020. This does not apply to students who have previously obtained permission to pass a subject in the next academic year, i.e. 2020/2021.

Yes, they can take place earlier. The Rector will announce the date from which diploma exams can be scheduled. It should be remembered that during the period of suspension or limiting University’s activities due to the SARS-CoV-2 epidemic threat, these exams should take place in a remote form.

Yes.

Yes, these dates include the resist session as well. The rule is that the resist exam should not take place earlier than 7 days after failing the exam at the first date.

If the student does not wish to take the remote exam, s/he is entitled to take the exam at its first date. If s/he takes the exam with a negative result, s/he has the right to take the exam at the second date.

If the student does not wish to take the remote exam, s/he is entitled to take the exam at its first date. If s/he takes the exam with a negative result, s/he has the right to take the exam at the second date.

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General issues (4)

Actions have been taken to eliminate the possibility of the virus spreading among members of the academic community of the University and their families. The more preventive measures we take, the more scrupulously we follow them, the lower the risk of infection. We ask for your understanding and calm adherence to the Rector’s regulations. Preventive measures are taken in the interest of all of us, but their success depends only on how scrupulously and accurately we comply with them.

Detailed arrangements shall be made by the Dean and the Chancellor in consultation with the Rector.

There will be no election meeting. The voting dates remain unchanged. Voting will take place by placing ballot boxes at the voters’ disposal for several hours.

For the moment until April 14th with the possibility of extending this period.

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Students/PhD students (27)

Please follow all order regulations and bear in mind that these may be slightly different in each dorm. Also, they may change over time. One day, you can go outside smoothly (with masks on), but next day, exiting may be limited as to time and purpose, and/or the number of individuals per hour. Be prepared for a full lockdown (no one in – no one out) for a few days during investigation. Also, a two-week quarantine order for the whole dormitory may be issued if the virus is detected.

You are not allowed to receive guests at your dorm, until further notice.

Gyms and other rooms for group activities are closed and they may not re-open before the disease alert ends. Please stay in your room as much as you can, and avoid grouping outside it. Keep good hygiene standards and sufficient distancing.

In accordance with Article 77 of the Law on Higher Education and Science, the university is to issue degree certificate (diploma credentials) to its graduate within 30 days of graduation.

Please send any questions/confirmations/requests via e-mail and please wait for a reply. IRO will do their best to help.

If you are not able to receive a photo/scan of signed Changes to LA document, please send the document via e-mail to your Faculty Coordinator/Dean’s Office with a request to confirm it – the e-mail from Faculty will be enough as confirmation, later the signatures will be filled in. PLEASE KEEP THE CONFIRMATION IN YOUR E-MAIL BOX

Yes, but make sure to tell at the reception desk that you leave your personal belongings in the room. We suggest to pack them, for example in a box, so that they are in one place. No one will take responsibility for the staff you leave, so make sure there are no valuables among them.

We are sorry but there is no such possibility.

It is not obligatory (even if your visas and residence cards expire during the alert, they keep validity for 30 days after cancellation). Still, if it seems safe and possible for you to go, then feel free. You should be aware that travel, especially international, may be unusually difficult due to pandemics. If leaving the dormitory is a problem, it’s better to stay there.

If you decide to leave Poland and go to your home country during disease alert, please make sure that your travel plans are realistic and safe. All decisions should be made according to the fast developing situation, taking into account your health first. If it is safer to stay in Lodz, please stay and do not leave dormitory/your place of residence unless it is really necessary.

Traditional classes are cancelled until 31.05. – at the moment we do not have information if they would resume after this date. Attend online meetings. Please wait for the update to be posted at https://covid19.uni.lodz.pl/?lang=en and by email.

Please also bear in mind that:

  • The summer exam session has been moved to the end of summer vacation: it will start on 24 August and end on 24 September. This also means that the time frames of the regular and re-take sessions may overlap, depending on the dates of particular exams.
  • If you need to take your summer-session exams earlier than this, you can take them online (MS Teams and Moodle combined) in May, June or any time agreed with your teacher. Taking exams online is not an obligation – but it can save your time.
  • If you are granted extension of winter exam session, you must finish it before May 31.

Under NO circumstances you are allowed to travel to any other country for sightseeing during disease alert. It is strictly because of your safety and the society around you. The situation is developing fast and you need to be extra conscious. If you make a trip abroad, you may well be put in quarantine. Same after returning to Poland from abroad (minimum 14 days). The state borders of Poland and most EU countries are closed, with very limited traffic allowed – and in some EU countries, you may be prevented from leaving a designated area.

Learning news on some hotels re-opening in Poland, still, you SHOULD NOT travel around, because you should not risk a two-week guarded quarantine away from Lodz – as long as the disease is still spreading. You should also mind following your class schedule and the lack of possibility of checking back in (if you live in a dorm).

Students living in the UL dormitories, who are unable to leave their place of stay (especially international students) are asked to strictly follow announcements from the UL authorities. Please keep in mind that at any moment you might be asked to move out immediately (e.g. change to another dorm) if the circumstances – beyond UL’s control – require such action to be taken.

International exchange students may try and return to their home country, or seek lodging elsewhere, providing it is a safe and possible option for them. If leaving the dormitory is not possible, having your safety in mind, please do not leave the dormitory, do not travel across Poland and do not travel abroad.

All financial issues regarding the time you spend outside the dormitory will be resolved in the near future, in agreement with Students Council and Dormitory Council.

We ask you to stay calm. Dormitory staff and university administration will be at work.

Please make sure to follow UL regulations and news on www.covid19.uni.lodz.pl and www.uni.lodz.pl

International students who speak English can contact IRO via email: iso@uni.lodz.pl or via phone: +48 42 6354197 till 4PM (between 4-8 PM in urgent matters:  +48 511 952 922) or via Facebook: facebook.com/polishuniversity

Please do not come to the IRO office as the doors will be closed. All matters will be dealt with via emails or phone.

All matters relating to the issue of the certificate of „Monthly information for the insured person RMUA” will be dealt with by e-mails. All matters relating to the issue of the confirmation of „Monthly information for the insured person RMUA” will be dealt with by e-mails.All matters relating to the issue of the certificate of „Monthly information for the insured person RMUA” will be dealt with by e-mails.

It seems that carriers will honour such tickets in the next month. We will try to deal with this matter as soon as possible.

Yes.

No, they do not have to pay for the month in which the classes are suspended.

Please see Rector’s Regulation no. 112 concerning the division of the 2019-2020 academic year.

The Rector will inform about the new academic schedule including possible extension of classes to the coming weeks in due time.

Please see Rector’s announcement no. 107 concerning reduction of fees for educational services in the academic year 2019/2020. 

Yes, they are.

All necessary information will be on the University of Lodz website https://covid19.uni.lodz.pl/regulations-and-announcements/?lang=en

Those interested will be informed about new dates.

Please see University of Lodz Rector’s Regulation No. 116 of 28 April 2020 concerning: the specific mode of administering diploma exams in the University of Lodz using information technology tools that secure control over study effects verification process, and its recording, in the period of suspension or limitation of the university’s activity under the SARS-CoV-2 epidemic threat.

They will not be available to students physically as the teaching activities have been suspended in all forms except e-learning. Contact with administrative staff is available by e-mail due to remote working.

In this case, the validity of the card is automatically extended – there is no need to extend it physically. Carriers shall be informed of the extension of the validity of the card.

No, any didactic activities requiring close contact with other people is prohibited.

Yes, it does.

Yes, they are.

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Alumni (1)

No. It is not possible to collect the University of Lodz Alumni Card in the University of Lodz Library. We encourage you to download the mobile application “Absolwent UŁ” and use the electronic version of the card. When logging in, please select the option I HAVE A CARD and enter the 7-digit number of the electronic card, which was sent in the e-mail confirming the registration, and order of the plastic card.

If the option “presentation of a diploma” was chosen as the verification method, the account will be unverified and access to the card will be blocked. Then please contact us by email and send a scan or photo of your diploma to absolwent@uni.lodz.pl to confirm your graduate status.

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Research staff (20)

No, it isn’t.

No, the Portal Pracowniczy records will be signed in the same way as other documents to date.

The graduate is obliged to meet all formal requirements (delivery of a photo, payment of a fee, etc.) by means of remote (online) communication.

Yes, the faculties have been informed that the time frame for setting diploma exams would be given by the Rector.

Yes, but if the ministerial regulation on amending the regulation on studies (whose draft has been made available on the website of the Ministry of Science and Higher Education) enters into force, the Dean’s Office will have to print documents prepared electronically; the staff of the Dean’s Office will then confirm that the printout has been prepared, and then it should be included in the student’s file.

No, for it is enough to upload your thesis in the APD, at which it should be accepted by your supervisor. After the UL returns to the traditional mode of functioning, the thesis papers should be printed out from the APD, unless a different solution is provided by the issue of the ministerial regulation, whose draft is already available on the website of the Ministry of Science and Higher Education – then, your student files should be extended with information on your thesis uploaded in the APD with all the data necessary for its effective search.

No, for it is enough to upload your thesis in the APD, at which it should be accepted by your supervisor. After the UL returns to the traditional mode of functioning, the thesis papers should be printed out from the APD, unless a different solution is provided by the issue of the ministerial regulation, whose draft is already available on the website of the Ministry of Science and Higher Education – then, your student files should be extended with information on your thesis uploaded in the APD with all the data necessary for its effective search.

All credit assignments should be held by electronic means and based on USOSweb Records of Grades; the rules for conducting the diploma examination are set by Regulation No. 116.

Most likely yes – the decision on this will be issued by the Rector of the University of Lodz.

Yes, to gain the access, the employees must contact their departmental IT specialists.

If it’s not possible to print the form out from the Employee Portal, the document will be sent to you via e-mail. Please contact our Payroll Department: dp@uni.lodz.pl. Those employees who do not have access to the Internet at home, are kindly asked to call the department directly: 42 635 41 64, 635 40 96, 635 40 59, 635 40 95. The document will be sent to them by regular mail.

Yes.

This will be decided by the Rector at a later date.

Suspension of classes does not affect the date of payment and the amount of remuneration.

Days-off have not been cancelled because the suspension of classes does not result in exemption from the obligation to work. Employees work from home and can be called upon to appear at the workplace at any time.

The superior’s consent by e-mail is sufficient. The formalities will be completed later.

Yes, there will be office hours – please contact the offices by phone or e-mail.

No, there won’t.

If necessary, yes, but access to buildings is limited to an absolute minimum.

No, they won’t.

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Administration staff (17)

No, it isn’t.

No, the Portal Pracowniczy records will be signed in the same way as other documents to date.

In accordance with Article 77 of the Law on Higher Education and Science, the university is to issue degree certificate (diploma credentials) to its graduate within 30 days of graduation.

The graduate is obliged to meet all formal requirements (delivery of a photo, payment of a fee, etc.) by means of remote (online) communication.

Yes, the faculties have been informed that the time frame for setting diploma exams would be given by the Rector.

Yes, but if the ministerial regulation on amending the regulation on studies (whose draft has been made available on the website of the Ministry of Science and Higher Education) enters into force, the Dean’s Office will have to print documents prepared electronically; the staff of the Dean’s Office will then confirm that the printout has been prepared, and then it should be included in the student’s file.

No, for it is enough to upload your thesis in the APD, at which it should be accepted by your supervisor. After the UL returns to the traditional mode of functioning, the thesis papers should be printed out from the APD, unless a different solution is provided by the issue of the ministerial regulation, whose draft is already available on the website of the Ministry of Science and Higher Education – then, your student files should be extended with information on your thesis uploaded in the APD with all the data necessary for its effective search.

No, for it is enough to upload your thesis in the APD, at which it should be accepted by your supervisor. After the UL returns to the traditional mode of functioning, the thesis papers should be printed out from the APD, unless a different solution is provided by the issue of the ministerial regulation, whose draft is already available on the website of the Ministry of Science and Higher Education – then, your student files should be extended with information on your thesis uploaded in the APD with all the data necessary for its effective search.

All credit assignments should be held by electronic means and based on USOSweb Records of Grades; the rules for conducting the diploma examination are set by Regulation No. 116.

Most likely yes – the decision on this will be issued by the Rector of the University of Lodz.

Yes, there will.

They will not be available to students as the teaching activities have been suspended in all forms except e-learning.

If necessary, yes, but access to buildings is limited to an absolute minimum.

Suspension of classes does not affect the date of payment and the amount of remuneration.

Days-off have not been cancelled because the suspension of classes does not result in exemption from the obligation to work. Employees work from home and can be called upon to appear at the workplace at any time.

Yes, there will be office hours – please contact the offices by phone or e-mail.

No, there won’t.

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UL’s facilities (4)

Yes.

Yes. The same rules of operation as to the departments apply to the Branch.

The libraries will be closed. You can use a book lending machine at the UL Main Library and online resources. More information is provided in the University main library (BUL) announcement [click here].

No, access to the UL buildings is now limited to the minimum necessary for their basic operation.

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